Privacy Policy

1. Introduction

XtendAI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-driven assessment platform.

2. Information We Collect

Personal Information

When you register for XtendAI using Google authentication, we collect:

• Name and email address from your Google account
• Profile picture (if available)
• Google account identifier

Usage Information

• Exam creation and management data
• Assessment responses and results
• Proctoring data (video, audio, screen recordings when enabled)
• Platform usage analytics and performance metrics

Technical Information

• IP address and device information
• Browser type and version
• Operating system information
• Log files and usage patterns

3. How We Use Your Information

We use the collected information to:

• Provide and maintain our assessment platform services
• Generate AI-powered exam questions using ChatGPT-4o mini
• Enable proctoring and security features
• Process payments through Stripe integration
• Improve our services and user experience
• Communicate with you about your account and services
• Ensure platform security and prevent fraud

4. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:

Service Providers

• Google (for authentication services)
• OpenAI (for AI content generation via ChatGPT-4o mini)
• Stripe (for payment processing)
• Cloud hosting providers (for data storage and processing)

Legal Requirements

We may disclose your information if required by law or in response to valid legal requests.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication measures
• Secure payment processing through Stripe

6. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy. Exam data and proctoring recordings are retained according to your account settings and applicable legal requirements.

7. Your Rights and Choices

You have the right to:

• Access and review your personal information
• Request correction of inaccurate data
• Request deletion of your account and associated data
• Opt-out of certain communications
• Export your data in a portable format

8. Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience on our platform. You can control cookie settings through your browser preferences.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data during such transfers.

10. Children's Privacy

XtendAI is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

12. Contact Us

If you have any questions about this Privacy Policy, please contact us at privacy@xtendai.com.